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Policy Information Available Under The Freedom Of Information Act (2000)



One of the aims of the Freedom of Information act 2000 (FOIA) is that public authorities, including all maintained schools, should produce a publication scheme setting out:

  • the information which we publish or intend to publish;
  • the manner in which the information will be published; and whether the information is available free of charge or requires a small payment.

All information in our scheme is available in paper form. Some information which we hold may not be made public, for example personal information.

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Categories of Information Published

The categories of information that we undertake to make available are organised into four topic areas:

  • School Prospectus;
  • Board of Governors’ Documents;
  • Pastoral & Curriculum Policies;
  • Other school policies and information.  

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How to Request Information

You can download pdf versions of some policies directly by clicking the appropriate link below.

If you require a paper version of any of the documents within the scheme, please contact the school by telephone, email, fax or letter. 

  • Email: info
  • Tel: (028) 71355800
  • Fax: (028) 71353311
  • Contact Address: 142 Culmore Road, Derry BT48 8JF

To help us process your request quickly, please clearly mark any correspondence ‘PUBLICATION SCHEME REQUEST’
If the information you are looking for is not available via the scheme you can still contact the school to ask if we have it.

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Paying for Information

Single copies of information covered by this publication are provided free unless stated otherwise.  If your request means that we have to do a lot of photocopying or printing, or pay a large postage charge, or is for a priced item such as some printed publications or videos we will let you know the cost before fulfilling your request.

If you are not satisfied with the assistance that you get or if we have not been able to resolve your complaint and you feel that a formal complaint needs to be made then this should be addressed to the Information Commissioner’s Office.  This is the organisation that ensures compliance with the Freedom of Information Act 2000 and that deals with formal complaints.   

Information Commissioner,
Wycliffe House, Water Lane,
Cheshire, SK9 5AF


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Information Published in the School Prospectus

The detailed requirements as set out in the Education (School Information and Prospectuses) Regulations (Northern Ireland) 2003 are summarised below.

  • The name, address, telephone number, fax number, email address; the management type of the school and the names of the Principal and the Chairman of the Board of Governors.
  • The expected number and age-range of pupils at the school.
  • The classification of the school as a voluntary grammar school.
  • The arrangements for parents to obtain copies of the information which Education and Library Boards are required to publish about admissions to schools in their area.
  • The arrangements for parents of prospective pupils to visit the school.
  • The numbers applying for admission to the school in the school year in which the prospectus is published and in each of the 2 previous years, and the number of pupils actually admitted to the school in each of those 3 years broken down into the number of applications and admissions in each grade in the transfer procedure test.
  • Details about the school curriculum covering:-
    • the Board of Governors’ curriculum policy statement;
    • details of how complaints in connection with the curriculum are to be made;
    • the arrangements for inspecting and obtaining copies of those documents which a school is required to keep available for public inspection (the Board of Governors’ curriculum statement, any statutory rules or Department Circulars about the curriculum, any published inspection reports on the school,
    • details of courses of study taken by pupils and details of procedures for making complaints about the curriculum);
    • a list of the external qualifications for which courses of study are provided both for pupils of compulsory school age, and for those over compulsory school age;
    • the titles of the specifications (syllabuses) associated with those qualifications;
    • details about the careers education and careers guidance provided and any arrangements for work experience for pupils.

  • Information about school hours and holidays, including the time at which the school day begins and ends, and the dates of school terms and half-term holidays for the school year to which the information relates.
  • Information about religious education provided at the school and the arrangements for parents to withdraw their children from religious education or collective worship.
  • Information about special curricular and other arrangements made for particular classes of pupils, including pupils with special educational needs.
  • The organisation of education in the school in particular in respect of the teaching of children of different ages and abilities together or in separate groups and a summary of the homework requirements of the school.

  • Information about examination performance as follows:-
    • the number of pupils enrolled in Year 12 and aggregate number of pupils enrolled in Years13 and 14 on 31st October of the previous school year and the number of those with special educational needs;
    • for the year immediately preceding publication information about the examination entry and the proportion of pupils gaining each grade in GCSE, GNVQ, AS, A and AVCE level.
    • For the 3 years prior to that:
      • The percentage of pupils achieving 7+ GCSEs at A* - C (or equivalent);
      • The percentage of pupils achieving 5+ GCSEs at A* - C (or equivalent);
      • The percentage of pupils achieving 3+ GCSEs at A* - C (or equivalent);
      • The percentage of pupils achieving 2+ GCSEs at A* - E (or equivalent);

    • For the previous school year examinations performance of pupils enrolled in Year 12:
      • The percentage entered for 7 or more GCSEs;
      • The percentage entered for 5 or more GCSEs;
      • The percentage achieving grades A* - C in 7 or more GCSEs;
      • The percentage achieving grades A* - C in 5 or more GCSEs;
      • An alphabetical list of the subjects in which pupils were entered for GCSE examinations, the number entered for each subject and the percentage who achieved each grade from A* to G or who were ungraded;
      • The percentage of Year 12 pupils achieving none of the qualifications listed above.

  • Information about the examination performance of pupils in Year14 in the previous school year as follows:
    • the number of pupils in the final year of a GCE A-level or AVCE course and the percentage of those achieving :
      • 3 or more grades A to C
      • 2 or more grades A to E
      • an alphabetical list of the subjects in which pupils were entered for GCE A-Levels or AVCE examinations, the number entered for each subject, and the percentage of those who achieved each grade A to E or were ungraded;
      • the total number of pupils in the final year of any course leading to a GCSE or another qualification (other than A-level or AVCE) and the percentage who achieved one or more such qualifications.

    • For each course included in above, the number of pupils in the final year of each course and the percentage achieving the full qualification.
  • Information about the destination of school leavers, including the total number of pupils who left the school from Years 12, 13 and 14 in the previous year and the percentage of those who:

(a)     transferred to another school;
(b)     entered Jobskills;
(c)     entered Further Education;
(d)     entered Higher Education;
(e)     took up full-time employment;
(f)      entered a modern apprenticeship;
(g)     other 

  • The arrangements for Pastoral Care.
  • The percentage attendance rate of pupils at the school in the previous school year. 
  • Details of how parents can obtain copies of the school’s anti-bullying, child protection and discipline policy statements, including the arrangements for bringing school rules to the attention of pupils and parents, and how parents make known any concerns they have about their child’s safety.
  • A statement of the school’s policy on drugs and alcohol education.
  • Information about sporting and extra-curricular societies and activities and the facilities available to pupils at the school.
  • Arrangements for the provision of meals and other refreshments and the facilities provided for pupils to eat food which they bring to school including the remission of charges.
  • The school’s policy or rules in relation to pupils’ dress and any recommendations on the wearing or uniform.
  • Details of how parents can obtain a copy of the Board of Governors’ Charging and Remissions Policy.
  • Information about the school’s participation in community activities.
  • Information about the processes in place for parents to discuss the educational progress of their children.
  • Information about any special provision made, and facilities in place for teaching children with special need and how parents may obtain a copy of the school’s special educational needs policy.
  • Details of any changes that will be made to any of the above information after the start of the school year to which the prospectus relates.

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Governors’ Annual Report

  1. The percentage attendance rate of pupils at the school in the school year to which the Annual Report relates.

  2. Information about Key Stage 3 outcomes as specified in paragraph 12 above.

  3. (a)  an alphabetical list of subjects followed by pupils at the school in the school year to which the annual report relates.
    (b) information about performance in public examinations as specified in paragraph 13 above.
    (c) information about school leavers as set out in paragraph 14 above.
    (d) information on the careers education and careers guidance provided in school.
    (e) Trend data about examination performance in the school as specified in paragraph above and information about the average performance of pupils in Northern Ireland in public examinations as provided by the Department for this purpose.

  4. In addition to reporting requirements the Board of Governors also make available the following information at the school for reference and free of charge to parents on request:
    (a) details of the times a school day begins and ends;
    (b) dates of school terms and half-term holidays for the current school year;
    (c) details of any charging and remission policies.

  5. The Board of Governors will also take all reasonable steps to ensure that parents are informed about any changes to the information in paragraph 4 above at least 3 months before such changes come into effect.

Instrument of Government

  1. School’s Scheme of Management.

Minutes1 of meeting of the governing body and its committees

  1. Agreed minutes of meetings of the Board of Governors and its committees (current and last full academic school year).

1 Some information might be confidential or otherwise exempt from the publication by law - we cannot therefore publish this.

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Information Currently Published  - Pupil and Curriculum Policies

 Contact the school to request access to information about policies that relate to pupils and the school curriculum.


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Other Published Information Relating the the School

These documents are also avaialable on request.

  • Education and Training Inspectorate (ETI) published reports referring expressly to the school.
  • Post-ETI inspection action plan.
  • Health and Safety Policy and Risk Assessment Procedures.
  • Complaints procedure
  • Staff Conduct, Discipline and Grievance Policy and Procedure.
  • Curriculum circulars and statutory instruments

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